Waiting for a breakdown to happen before addressing maintenance is a surefire way to rack up unexpected costs and downtime. Instead, a proactive approach keeps your fleet moving and minimizes expensive surprises.
Whether you manage maintenance in-house or rely on certified mechanics, having a structured plan in place is key. Here’s how to get started:
Create a maintenance checklist – Identify all routine maintenance tasks needed.
Set service intervals – Determine when each task should be performed based on mileage, engine hours, or time.
Keep detailed records – Use manual logs or fleet management software to track maintenance history and spot trends.
Essential Preventive Maintenance Checklist
Before building your routine, consult the manufacturer’s recommendations for your vehicles. Then, customize a checklist that includes these key maintenance points:
Engine oil and filter changes
Transmission fluid checks
Fuel system inspection
Cooling system maintenance
Engine and transmission mounts
Drive shafts or CV joints
Belts and hoses
Electrical system components
Brake system checks
Steering and suspension system maintenance
Tire, wheel, and rim inspections
Exhaust system checks
Undercarriage and frame inspections
Exterior and interior lights
Windshield wipers and fluid levels
Mirrors, body, and glass condition
Horn, seatbelts, and seating
Checking for fluid leaks and auxiliary system issues
Additionally, driver feedback is invaluable. Encourage open communication between drivers and mechanics to identify any potential issues that may not be immediately visible during routine inspections.
Measure the Impact of Your Plan
Once your preventive maintenance program is in place, monitor costs and track performance to gauge its effectiveness. Detailed reports will help you assess how well the plan is working and identify areas for improvement.
If you don’t have a preventive maintenance plan yet, now is the time to start. At North Dixie Truck and Trailer, Inc., our certified mechanics specialize in keeping your trucks and trailers road-ready. Give us a call at 419-221-3750 or stop by 2050 North Dixie Highway, Lima, Ohio to see how we can help keep your fleet running at peak performance.